Privacy Notice

We, at www.polymodelshub.com (the “Website”, “we”, "us" or "our"), care about your privacy. PolyModels Hub LTD is the Controller. This Privacy Statement (the “Policy”) explains our practices regarding the collection, use, and disclosure of your data, including any personal data we collect and process in connection with our website, and services (the “Services”) provided by the Website.
No matter where you are, where you live, or what your citizenship is, you have the same high standard of privacy protection when using www.polymodelshub.com services as all our users around the world, regardless of their country of origin or location. We collect and process your personal data in accordance with the Data Protection Act (UK, 2018) and the General Data Protection Regulation (EU) 2016/679.
By using the website “www.polymodelshub.com”, you consent to the terms of this Policy and to our processing of Personal Information in the manner and for the purposes set forth herein. You also declare that you are informed completely and fully of 1) all the terms included in this Policy, 2) of all your legal rights, and 3) of the fact that you agree to the collection of your personal data. If you do not agree with the Policy, please do not use the Website and/or the Services.
The Company reserves the right, at its sole discretion, to change the Policy at any time in accordance with applicable laws. For this reason, we recommend checking this Policy regularly because your continued use of the Services means you accept those changes.

1. What is personal data?

“Personal data” means any information relating to an identified or identifiable natural person; an identifiable natural person is one who can be identified, directly or indirectly, by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person. The identified or identifiable living individual (natural person) to whom personal data relates is called “data subject”.

2. What is data processing?

In relation to personal data, means any operation or set of operations which is performed on personal data or on sets of personal data (whether by automated means, such as collection, recording, organization, structuring, storage, alteration, retrieval, consultation, use, disclosure, dissemination, restriction, erasure, or destruction). Controller is a person, public authority, agency, or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data. Processor is a person, public authority, agency, or other body which processes personal data on behalf of the controller.

3. What kind of data do we collect and process?

PolyModels Hub Ltd (the “Controller”) collects your personal data and determines the purposes and means of the processing of your personal data, only when you explicitly consent, and for the purposes set forth herein. The following categories of information are collected from the users/visitors:

A. Information you provide directly:


Such as information provided as part of setting up an account on the Website, other information, and materials that you decide to post on the Website (e.g., the discussion forum, or other)

B. Information we collect from third parties:


We may collect Information from third parties that help us deliver the Services or process information.

C. Information we automatically collect from your use of the Services:


Such as information about your Use of the Services, your session (date, location), your IP address.

D. Collect information through cookies

Personal data collected could be the following: Full name, Email address, Physical address, Post code, Telephone number, Job description, IP address, Profile picture(s), GitHub username, Username.

At any time during your use of the Services, you may decide to share some information or content publicly or privately. If you decide to share your information or content publicly, and if you decide to include Personal Information, you understand that anyone may view this information.

4. Cookie Policy

The Website uses cookies to provide, secure and improve our Service or to develop new features and functionality of our Service.

What are cookies?

Cookies are small text files stored by your browser on your device. A cookie can later be read when your browser connects to a web server in the same domain that placed the cookie. Our Website “www.polymodelshub.com” may place and access certain cookies on your computer. We use these cookies to improve your experience using the website and to improve our range of Services. For example, we use them to keep you logged in, remember your preferences, and compile statistical reports. Cookies do not usually contain any information that personally identifies you, the “Website User”. However, personal information that we store about you may be linked to the information obtained and stored in cookies.

The categories of cookies are as follows:

  1. Strictly Necessary cookies:

    These are cookies which are required for the operation of the www.polymodelshub.com website. They include, for example cookies that enable you to log into secure areas of the Website. These cookies are necessary for our websites to work.

  2. Analytical/performance cookies:

    These cookies allow us to recognize and count the number of visitors and to see how visitors move around our Website when they are using it. This helps us improve the way our Website works, for example, by ensuring that users are finding what they are looking for easily.

  3. Functionality cookies:

    These are cookies used to recognize you when you return to our Website. This enables us to personalize our content for you, greet you by name and remember your preferences (for example, your choice of language or region).

  4. Targetting cookies:

    These cookies record your visit to our Website, the pages you have visited and the links you have followed. We will use this information to make our website more relevant to your interests. We may also share this information with third parties for this purpose.

We only use Strictly Necessary cookies in our website

You can choose to enable or disable cookies in your internet browser. By default, most internet browsers accept cookies, but this can be changed. For further details, please see the help menu in your internet browser. You can switch off cookies at any time, however, you may lose information that enables you to access the Website more quickly and efficiently. It is recommended that you ensure that your internet browser is up-to-date and that you consult the help and guidance provided by the developer of your internet browser if you are unsure about your privacy settings. Under no circumstances we collect cookies without your consent. For more information about cookies please visit the website:www.allaboutcookies.org. You will find details on how to delete cookies from your computer.

5. Information about the Newsletter

Our website gives its users the opportunity to receive a newsletter (newsletter notifications via email) if they explicitly declare they would like to make use of this service. The newsletter mailings are complying with any legal or regulatory obligations.

Our website makes use of the “Mailchimp service” to manage the newsletter. At Sign-up, you are given the option to sign-up for our Newsletter. If you select to use the service, then you will receive an email at your email address. This email will ask for your consent to periodically receive our Newsletter.

You can review how your data is protected by Mailchimp at https://mailchimp.com/.

The user of www.polymodelshub.com can at any time ask to stop receiving the Newsletter. Within every Newsletter email the option to unsubscribe is provided. For every issue that could arise regarding the Newsletter or the “Mailchimp service” you can contact us via email at privacy@polymodelshub.com.

6. Why do we process your data?

We may use your information to 1] provide, 2] administer, 3] analyze, 4] manage, and 5] operate our Website and Services. For example, we may use your information for the following purposes:

  • Deliver our web Services including troubleshooting, improving, and personalizing the features on the Website.
  • Business operations, for example, improving our internal operations, securing our systems, detecting fraudulent or illegal activity, and meeting our legal obligations.
  • Improve and develop our products and services including to develop new services or features, and conduct research.
  • Deliver promotional communications with you about our Service.
  • Personalization of our services to improve your experience using the Website.
  • Provide customer support (sign up, sign in, etc.) and respond to your questions.
  • Personalize and measure the effectiveness of ads.
  • Send you any information about our Website, including confirmations, updates, technical notices, security alerts, support, and administrative messages.

We combine data and information we collect from different sources for the above purposes to give you a more pleasant and personalized experience.

7. What are the lawful bases for processing?

The lawful bases for processing are set out in Article 6 of the UK GDPR. At least one of these must apply whenever you process personal data:

  1. Consent: the individual has given clear consent for you to process their personal data for a specific purpose.
  2. Contract: the processing is necessary for a contract you have with the individual, or because they have asked you to take specific steps before entering a contract.
  3. Legal obligation: the processing is necessary for you to comply with the law (not including contractual obligations).
  4. Vital interests: the processing is necessary to protect someone's life.
  5. Public task: the processing is necessary for you to perform a task in the public interest or for your official functions, and the task or function has a clear basis in law.
  6. Legitimate interests: the processing is necessary for your legitimate interests or the legitimate interests of a third party, unless there is a good reason to protect the individual's personal data which overrides those legitimate interests. (This cannot apply if you are a public authority processing data to perform your official tasks).

The collection and processing of your data by the Controller is based on your consent, our contract with the users, our legal obligations, and legitimate interests (e.g., analytics, advertising).

8. Who is receiving your data?

Your data are received by:

  • the Controller. The Controller may store and process your data in the UK or any other country in which the Controller and his affiliates maintain facilities.
  • our subsidiaries, affiliates, and related companies, who process personal data on the behalf of the Controller (Processors), for example, where we share common data systems, when affiliates provide services on our behalf, or where access is needed to operate and provide the Service,
  • the Controller may disclose personal data or other information we collect about you to law enforcement or other governmental agencies if required in response to a valid legal   process.

9. How do we make sure the Processors protect your personal data?

We may share your information with Processors, and when we do, we ensure that they access your information in compliance with applicable data protection laws. We request that the Processors:

  • do not share your data with third parties
  • have taken reasonable measures to protect/secure your data
  • access your information in compliance with applicable data protection laws.
  • they maintain the confidentiality of the information.
  • they are prohibited from using it for any other purpose.

10. For how long do we keep your data?

We retain personal data for as long as necessary to provide the services and fulfil the transactions you have requested, comply with our legal obligations, resolve disputes, enforce our agreements, and other legitimate and lawful business purposes. Because these needs can vary for different data types in the context of different services, actual retention periods can vary significantly based on criteria such as user expectations or consent, the sensitivity of the data, the availability of automated controls that enable users to delete data, and our legal or contractual obligations. For example, we may retain your personal data for longer periods, where necessary, subject to applicable law, for security purposes.

11. Is your data safe?

The security of your Personal Information is important to us. The Controller takes all reasonable measures necessary to protect your personal data; and help ensure the appropriate use of your data. To help www.polymodelshub.com protect all your data, we request that you use a strong password and under no circumstances share your password with anyone. Please also do not use the same password with other sites or accounts.

The Controller does not access private repository content except for

  • security purposes,
  • automated scanning for known vulnerabilities, active virus/malware,
  • automated scanning for other content known to violate our Terms of Service,
  • to assist the repository owner with a support matter,
  • to maintain the integrity of the Service offered by our Website,
  • to comply with our legal obligations
  • or with your consent.

You are solely responsible for maintaining the security of your device from unauthorized access.

12. What are your legal rights?

The UK and EU GDPR provides the following rights for individuals:

• Right to be informed:

Individuals have the right to be informed about the collection and use of their personal data. This is a key transparency requirement under the GDPR. The Controller must provide individuals with information including: your purposes for processing their personal data, your retention periods for that personal data, and who it will be shared with. We call this 'privacy information'.

• Right of access:

Individuals have the right to access and receive a copy of their personal data, and other supplementary information. This is commonly referred to as a subject access request or 'SAR'.

• Right of rectification:

The GDPR includes a right for individuals to have inaccurate personal data rectified, or completed if it is incomplete.

• Right of erasure:

The UK GDPR introduces a right for individuals to have personal data erased. The right to erasure is also known as 'the right to be forgotten'. The right is not absolute and only applies in certain circumstances. Individuals can make a request for erasure verbally or in writing. The Controller has one month to respond to a request.

• Right to restrict processing:

Individuals have the right to request the restriction or suppression of their personal data. This is not an absolute right and only applies in certain circumstances. When processing is restricted, you are permitted to store the personal data, but not use it. An individual can make a request for restriction verbally or in writing. You have one calendar month to respond to a request.

• Right to data portability:

The right to data portability allows individuals to obtain and reuse their personal data for their own purposes across different services. It allows them to move, copy or transfer personal data easily from one IT environment to another in a safe and secure way, without affecting its usability. Doing this enables individuals to take advantage of applications and services that can use this data to find them a better deal or help them understand their spending habits. The right only applies to information an individual has provided to a Controller. Some organizations in the UK already offer data portability through midata and similar initiatives which allow individuals to view, access and use their personal consumption and transaction data in a way that is portable and safe.

• Right to object:

The UK GDPR gives individuals the right to object to the processing of their personal data in certain circumstances. Individuals have an absolute right to stop their data being used for direct marketing.

• Rights related to automated decision-making including profiling:

The UK GDPR has provisions on: 1] automated individual decision-making (deciding solely by automated means without any human involvement), 2] and profiling (automated processing of personal data to evaluate certain things about an individual). Profiling can be part of an automated decision-making process. The UK GDPR applies to all automated individual decision-making and profiling.

• Right to make a complaint:

If you think your data has been misused or that the organization holding it has not kept it secure, you should contact them and tell them. If you’re unhappy with their response, you can make a complaint to the Information Commissioner’s Office (ICO) or get advice from the ICO.

ICO

Telephone: 0303 123 1113

Textphone: 01625 545860

Monday to Friday, 9am to 4:30pm

Find out about call charges

Information Commissioner's Office

Wycliffe House Water Lane

Wilmslow, Cheshire, SK9 5AF

For more information about your rights visit: https://ico.org.uk